OnePlanOnePlan Admin Guide Time Plan SettingsHow do I manage the timesheet billable settings?

How do I manage the timesheet billable settings?

This article explains how to configure the timesheet settings for billing purposes for OnePlan.  This requires the app 'Time Plan' is installed. 

Go to the Admin pages, select Time Plan in the navigation.

Set Time Class as Billable

There needs to be at least one time class.  We recommend only having one time class.  Note that if you want to be able to distinguish different types of hours, a better approach is to have a Timesheet field for users to specify at the row or entry level. (See next step).

When creating the time class, select the check box for Is Billable.  Only time class(es) that are marked as Is Billable will count toward the Utilization graph.  This is used whether or not a timesheet choice field for distinguishing which hours are billable or not.

Add Timesheet Field for Billable Grouping

Create a field, with the choices for distinguishing billable and not.  You may call these what you like (i.e. Chargeable, Non-Chargeable, etc.), as you'll specify which is "billable" in the next step.

Location: Select Timesheet Row.

Select the check box for Billable Grouping.  The Billable Grouping shows the breakdown of hours for each choice value at the top of the Timesheet.

Specify Billable Types & Daily Target Hours

  1. Enter the choice value(s) that should be counted as billable, which will drive the Utilization graph.
  2. Enter the number of target hours that would be 100% on the Utilization graph.

Note regarding Daily Target Hours.  If the setting under Time Rules allows work on weekends, the total daily target will also count for weekend days.  If your organization is a typical 8 hours per working day (i.e. 40 hours per week), enter your Daily Target Hours as 5.71.  If you do not allow hours on weekends, enter your Daily Target Hours as 8.  If your target is less than 40 hours per week, use the following calculation for your Daily Target Hours: (Number of Weekly Target Hours)/(Number of Allowed Working Days per Week).

Settings Applied in Timesheets

Billable Grouping & Utilization

Time Broken Out as Billable or Not in the Timesheet